Sponsors and guests privacy notice
Lambeth Council will receive, from the Department for Levelling Up, Housing and Communities, details of residents who have applied to become a sponsor through the Homes for Ukraine scheme.
The data received will be used to conduct suitability checks and administer payments associated with the scheme.
The council will carry out the following checks:
- Pre-arrival and post-arrival checks
- Accommodation checks
- Address validation checks
- Disclosure and Barring Service (DBS) checks
- Any other checks required by to assess your suitability as a host
In addition to the checks above we’ll also:
- Provide support to Ukrainian guests (e.g., safeguarding, assistance in accessing public services, assistance in accessing education, employment and training)
- Administer funds associated with the scheme (e.g., cash allowances for guests, ‘thank you’ payment scheme).
- Assist with re-matching and move-on accommodation if required.
Legal basis for processing
We rely on the following provisions of the General Data Protection Regulation (GDPR) and Data Protection Act 2018 (DPA) as the lawful bases for processing your personal data:
- GDPR Article 6 1(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
- DPA 2018, Part 2, Chapter 2, Section 8(d) – the exercise of a function of the Crown, a Minister of the Crown or a government department.
Some checks may require the processing of special category data and criminal convictions data. The lawful bases for such processing are shown below:
- Special category data: GDPR Article 9 2(g) – processing is necessary for reasons of substantial public interest.
- Criminal convictions data: DPA 2018 Section 10(5) and Schedule 1, Part 2, Paragraph 6.
Legislation to which our obligation relates is: The Immigration and Asylum Act 1999, Section 20.
Who we share your data with
Your data will be shared with the following agencies:
- Adult Social Care
- Children’s Social Care
- Disclosure and Barring Service
- Department for Levelling Up, Housing and Communities
- The Home Office
- Any other agencies as required for, and compatible with, the purpose described above
We have appropriate security measures in place to prevent personal information from being accidentally lost or misused. We limit access to your personal information to those who have a genuine business need to know it.
Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. We have procedures in place to deal with any suspected data security breach.
We'll notify you and any applicable regulator of a suspected data security breach where we are required to do so. Your data will not be transferred abroad unless you are specifically informed of that intention.
We retain your data for no longer than 2 years after the closure of the scheme unless instructed to do so by the Department for Levelling Up, Housing and Communities or the Home Office.
Under the General Data Protection Regulation (GDPR) you have a number of rights in relation to the data we hold about you. These include the right to ask for a copy of your data, the right to rectify or erase your personal data, and the right to object to processing.
However, these rights are only applicable if Lambeth Council has no other legal obligation concerning that data.
Visit our data and privacy page to learn more about your rights and how to exercise them.
You also have the right to complain to the regulator (The Information Commissioner)